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Travel management company usage of virtual cards across global markets.

Mapping Travel Management Company Payment Needs

Background: Understanding TMCs’ Role in Corporate Travel Payments

Travel Management Companies (TMCs) are pivotal in managing travel bookings and payments for corporate clients. While most payments are made directly by the client, TMCs sometimes act as merchant of record and utilise virtual cards for transactions.

Our client, a global payments provider, had limited visibility into TMCs’ experiences and attitudes towards virtual card payments. The central question was:
“How do TMCs use virtual card payments, what challenges do they face, and how can payments providers better support their evolving needs?”

Travel management company usage of virtual cards across global markets.

Service: Market Analysis; Proposition Development
Sector: Financial Services

Approach: Customer Needs Mapping with Global TMCs

To answer this question, we conducted in-depth interviews with global and regional TMCs across North America, Europe, and Asia-Pacific. Our research focused on:

  • Role in Payment Process: Explored TMCs’ involvement as merchant of record and their influence on payment flows.
  • Virtual Card Usage: Assessed the prevalence, benefits, and pain points of virtual card payments in TMC operations.
  • Challenges and Barriers: Identified operational, technical, and commercial challenges faced by TMCs when adopting virtual card solutions.
  • Future Needs and Innovation: Gathered TMCs’ perspectives on payment innovation, unmet needs, and appetite for new solutions.
  • Ecosystem Mapping: Investigated the payment providers and software platforms TMCs use to support virtual card payments.

Findings were analysed to identify common themes, regional differences, and opportunities for payments innovation.

Outcome: Customer-Centric Insights for Product Innovation

We delivered a clear, evidence-based view of TMCs’ payment needs, challenges, and opportunities for innovation. Key deliverables included:

  • Needs Assessment: Detailed mapping of what TMCs require from payments providers to streamline operations and enhance value.
  • Barriers to Adoption: Identification of the main obstacles to virtual card uptake and potential solutions.
  • Innovation Opportunities: Recommendations for new product features and service enhancements tailored to TMCs’ evolving requirements.

Armed with these insights, our client is now positioned to develop targeted, attractive payment solutions for the TMC segment, supporting their innovation pipeline and strengthening their market position.

Why Choose Us for Payments Sector Market Analysis?

Our deep expertise in financial services and customer-centric innovation enables us to help clients deliver services that resonate with the market. To explore this further please read our blog on the role of customer needs analysis in product and service innovation.

Our client developed a new programme for the travel industry, and in 2024 formed a partnership with a global digital payments provider to provide simpler access to virtual cards to the travel industry, navigating many of the challenges identified in this work

Andrew Downs

Get in touch with Andy to see how White Space Strategy can help you explore opportunities within the payments sector




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